Posted by: ArtisrRJ19 | December 3, 2012

How To Make Your Written Communication More Efficient

This is a guest post by eugie831

In an age where text messaging, tweets, Facebook messages, and email are the predominant forms of written communication it is very easy to fall into the trap of forgetting how to write properly. Some people will argue that it is no longer necessary to know how to write. They are wrong. Written communication is still an essential part of any successful life. Here are a few tips on how to make sure you are getting your message across as effectively and correctly as possible.

Think about who you are writing to: Not all written communication is the same, that is clear. But before every piece of text that you write, you should ask yourself who it is that you are writing to. An introductory email or typed letter to a new client should never be set about in the same way you would send a message to a colleague you see every day. The problem here may not be that what you say is wrong, but the way in which you are saying it. Effective written communication speaks directly to the person you have sent it to. There should be no grey areas in the communication, no assumptions made on the part of the writer. So, think about your audience, ask yourself exactly what it is you would like to tell them, and always write a first draft before you send the final piece.

Do you really know your ABCs?: It is a tough question to ask, embarrassing even, but how many people out there really know their own language. Aside from a few academics and teachers, most people do not have a great grasp of basic spelling, grammar, correct word order, etc. For this reason it is not a hanging offence for you to face up to the face that your grammatical skills could do with a little bit of brushing up. Bounce your written pieces of work of a close friend or colleague. It is amazing how a new set of eyes can spot a glaring error that you had become blind to. And friends will also not be afraid to suggest small alterations where necessary.

Read: If you don’t read on a regular basis it is highly likely that your written communication skills have declined since you last studied. Reading is an excellent way to improve your written communication skills as doing so puts you in constant contact with well-written pieces of work. You may not realise it at the time, but by reading you are automatically going back to school in terms of grammar, sentence structure, and spelling. And it can be enjoyable too, really!

Go Back to School!: If you can’t be bothered to read. If you are too embarrassed to show your friends or colleagues the mistakes you are making in your written work, then perhaps the only solution is for you to take up a written communication course. These courses are easy to find, can be done in a classroom or by distance learning, and they will definitely help you to make your written communication more effective.

It’s a worn out phrase that nothing is easier than ABC, but the truth is that it is not all that easy to be an effective writer. Practice, revision, and a slice of humble pie are probably needed for you to be communicating as well as you should be. And when you are, don’t forget to dot that i and cross that t!

Featured images:

Gust post by Phoenix Training – Sales, Leadership and Management training courses.


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